Take your career to the next level with Amaris Consulting as a Document Controller. Be part of an international team, thrive in a global group with a €800M turnover and over 1,000 clients worldwide, and an agile environment. The ideal candidate will have a proven track record in document management systems within engineering or project environments. Spanish fluency is required as part of this role.
✍️ WHAT WOULD YOU NEED? ✍️
* 3+ years of experience as a Document Controller or in Document Management Systems (DMS).
* Strong proficiency in Microsoft Excel for data tracking and reporting.
* Educational background in:
* Higher Degree in Administration or related to archive/document management.
* Degree in Information and Documentation or similar.
* Solid knowledge of document control processes, coding procedures, and version control tools such as Git (valuable).
* Familiarity with Documentum or similar document management systems (DMS/SDG) .
* Proven experience working with document workflows, transmittals, and engineering documentation .
* Advanced proficiency in Spanish (written and spoken).
* Good level of English.
* Strong problem-solving skills and ability to work both independently and as part of a team.
WHAT WILL YOU BE DOING?
* Develop and maintain document control processes within the project using Documentum or similar SDG tools.
* Manage document lifecycle: creation, updates, revisions, approvals, and archiving.
* Maintain and update the Master List of deliverables according to project progress.
* Prepare and manage document transmittals, ensuring correct coding and documentation standards.
* Apply document coding procedures and templates across project documentation.
* Manage user access (creation/removal) within the document management system.
* Ensure correct upload and validation of information in SDG according to project requirements.
* Distribute documentation electronically in line with project distribution matrices.
* Generate regular reports on document status and project progress.
* Support engineering teams and planners by reporting documentation progress.
* Upload and manage project reference documentation (specifications, standards, etc.).
* Handle project-related correspondence linked to document control.
* Train users in the selected document management system.
* Assist technical teams in document coding for supplier documentation.
* Coordinate with local documentalists where applicable to ensure proper document delivery.
* Support project management in the preparation of project progress reports.
* Stay current with document management best practices and tools.