Purpose of the Role
The GBS Administrative Assistant plays a key role in ensuring a well‑organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day‑to‑day basis and contributes to ongoing process improvement and operational excellence.
Key Responsibilities
- Provide day‑to‑day administrative support for the GBS team.
- Coordinate calendars, meetings, rooms, visitors, and internal logistics.
- Act as a point of contact for internal stakeholders on administrative topics.
- Support onboarding activities (accesses, documentation, coordination with HR/IT).
- Manage documentation, filing, and internal records.
- Coordinate with internal departments (Finance, HR, Procurement, Facilities).
- Support day‑to‑day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably.
- Support purchase orders, invoices, and follow‑ups with finance teams.
- Prepare simple reports, lists, and presentations when required.
- Actively contribute to a well‑organized, efficient team environment by identifying and supporting process improvements and best practices.
- Support simple finance tasks (e.g., invoice checks and data entry).
Qualifications & Skills
- Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment.
- Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
- MS Office (Outlook, Excel, Word); SAP is a plus.
- Fluent Spanish and English; strong communication with stakeholders.
Key Competencies
- Adaptability and teamwork: thrives in a fast‑paced, multicultural environment and collaborates cross‑functionally.
- Strong organizational and time management skills.
- Problem‑solving and solution‑oriented mindset.
Información adicional
- We kindly ask you to apply in English.
- 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely.
EEO Statement
Por Syntegon y sus subsidiarias, la diversidad es una preocupación fundamental. Exclusivamente promovemos un ambiente donde todos los empleados, independientemente de su género, edad, origen, religión, orientación sexual, identidad de género o necesidades especiales, sean tratados de manera equitativa. Si esta oferta de trabajo utiliza únicamente la forma masculina, es por razones de legibilidad y se refiere a individuos de todos los géneros.
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