At NATIONS GROUP, we are currently supporting one of our clients in the search for an Office Manager / Assistant to join their team in Madrid city.
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Our client is a growing company operating in sustainable infrastructure sector, with a professional, international and dynamic working environment.
This is a broad and highly visible role, combining direct support to two Managers with the day-to-day coordination of the office and internal administrative support.
MAIN RESPONSABILITIES WILL INCLUDE: Providing executive support to two Managers, including agenda management, meeting coordination, travel arrangements and preparation of documentation.
Coordinating office services, suppliers, facilities, materials and general day-to-day office needs.
Supporting administrative processes related to documentation, invoices, approvals, internal procedures and basic financial coordination.
Assisting with corporate documentation, internal presentations, employee information and office procedures.
Supporting basic HR administration, onboarding, internal records, benefits and employee-related documentation.
Coordinating internal events, office initiatives and employee experience activities.
Providing occasional support with corporate communication materials, Linked In and website updates.
WE ARE LOOKING FOR SOMEONE WITH: Around 5–8 years of experience as Office Manager, Assistant, Executive Assistant, Personal Assistant, Office Coordinator or similar.
Previous experience in small or medium-sized companies, with exposure to varied and transversal responsibilities.
Strong command of Outlook, Word, Excel, Power Point and collaborative tools.
Experience coordinating agendas, travel, meetings, suppliers, documentation and internal processes.
C1 LEVEL OF ENGLISH is essential (both written and spoken). xpzdshu
COMPENSATION PACKAGE: Fixed salary: €35,000 gross per year Variable compensation: 10% Private medical insurance This is an excellent opportunity for a professional who enjoys a varied, trusted and hands-on role, working closely with senior management in a company linked to the future of renewable energy and sustainable infrastructure.
If you are interested, or know someone who could be a good fit, please contact me directly through Linked In.