About INFINNI
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INFINNI is the infrastructure behind the creator economy. We're already the leading CRM in our category, with thousands of creators and creator businesses running their operations on our platform. Now we're building the next layer of products, AI-powered tools, big-data and infrastructure purpose-built for creators.
We're a global team of 180+ builders at the rare inflection point where a category leader becomes a category-defining platform. The decisions we make in the next 18 months will shape an industry.
Role Overview
The Executive & Personal Assistant to the CEO will serve as a trusted partner, helping manage priorities, streamline operations, and ensure seamless coordination across both business and personal commitments.
This is a high-trust role that requires exceptional organization, discretion, and a strong "get things done" mentality. You'll support the CEO with everything from executive scheduling, communications, and travel to personal logistics and day-to-day priorities.
We're looking for someone proactive, resourceful, and comfortable operating in a fast-paced environment. No task is too big or too small—you take ownership, solve problems independently, and help keep things moving.
A background in legal, compliance, contracts, or corporate administration is a plus. A valid driver's license and access to a vehicle are required, as occasional local travel may be needed.
Key Responsibilities
Executive Support
Manage complex calendars, scheduling, and meeting coordination across multiple time zones
Coordinate internal and external communications on behalf of the CEO
Prepare meeting agendas, presentations, reports, and follow-up action items
Support business travel planning, expense management, and event coordination
Assist with document management, contract administration, and corporate records
Liaise with legal counsel, vendors, partners, and external stakeholders when required
Maintain confidentiality and handle sensitive business information with discretion
Track key deliverables, deadlines, and executive priorities
Support cross-functional coordination between departments including Operations, Finance, HR, and Leadership
Help streamline administrative and operational processes
Provide ad hoc operational and project support as needed
Personal Assistant Support
Manage personal appointments, reservations, and scheduling requirements
Coordinate personal travel arrangements and itineraries
Assist with personal administration, documentation, and organization of records
Research and coordinate vendors, services, and personal projects
Handle confidential personal matters with professionalism and discretion
Anticipate needs and proactively manage day-to-day personal logistics
Coordinate occasional errands and local logistics on behalf of the CEO
Act as a trusted point of coordination across both business and personal priorities
Requirements
3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role
Valid driver's license and access to a reliable vehicle
Comfortable managing occasional in-person errands, appointments, travel logistics, and administrative tasks that may require local travel
Experience supporting CEOs, founders, C-level executives, or entrepreneurs is highly preferred
Excellent organizational and multitasking abilities
Strong written and verbal communication skills in English
High attention to detail and ability to work independently
Strong proficiency with Google Workspace, Microsoft Office, and collaboration tools
Ability to prioritize effectively in a fast-moving environment
Professionalism, discretion, and strong problem-solving skills
Strong ownership mindset with the ability to proactively solve problems and drive tasks through to completion
Who You Are
You have a strong "get things done" mentality and take ownership from start to finish
You are highly proactive and don't wait to be told what to do—you anticipate needs and solve problems before they become issues
You thrive in fast-paced environments where priorities can shift quickly
You are resourceful and find solutions, even when xbhjioe there isn't a playbook
You are comfortable operating with ambiguity and can make sound decisions independently
You communicate clearly, directly, and professionally
You have excellent judgment and know how to handle confidential information with discretion
You are highly organized, detail-oriented, and take pride in delivering high-quality work
You are equally comfortable handling strategic priorities and rolling up your sleeves to manage day-to-day tasks
You have an ego-free approach and understand that no task is too big or too small when it comes to helping the CEO and the business succeed
Nice to Have
Exposure to legal documentation, contracts, compliance, or corporate administration
Previous experience in startups, tech, fintech, SaaS, or international companies
Familiarity with communication and project management tools such as Slack, Notion, etc.
Experience supporting globally distributed teams
Additional European languages are a plus
What’s in it for you?
Competitive Salary and Bonus based on your experience and skillset
Career Growth opportunities in a rapidly expanding company
Company Perks such as Private Health Insurance
Intense, but Flexible & Inclusive Culture where innovation and collaboration thrive
Direct exposure to executive decision-making and company strategy
Be part of a company shaping the future of the Creator Economy