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*Note that the role is offered on a voluntary basis, which can be remotely delivered. The expected time commitment for this role is around 8-10 hours per week on a flexible basis.
Under-Secretary-General
Vacancy ID: HQ/BOM/HR/5540
Position title: Under-Secretary-General
Location: Worldwide
Category: FTA International
Level: USG
Duration: 2 Years
Supervisor/Report to: Secretary-General
Department: Executive Office
The Secretary-General is pleased to announce the following job opening at the USG level: Under-Secretary-General based worldwide (Remotely). In order to ensure a wide pool of candidates for this position, the IYF welcomes any applications to supplement the Secretary-General’s own search and consultations.
Overview
The Under-Secretary-General (USG) is the third senior official after the President and the Secretary-General. The position of USG requires energy and sustained commitment.It is demanding in its necessary attention to detail.It is best suited for a person who is well-organised, has developed administrative skills, and has appropriate, but by no means elaborate, secretarial assistance. Ensuring the smooth running of the IYF’s work plan and assisting the Senior Management Team (SMT). She/he is assisted by Assistant Secretary-General(s) in promoting and ensuring the necessary cooperation and coordination, liaising with the IYF secretariats to coordinate inter-agency relations at management and technical level.
The USG reports to and supports the Secretary-General in advancing the IYF performance and providing the necessary advice in accordance with the IYF mandates to support Member States’ efforts in the field of young people empowerment, and meet the challenges of the 2030 Agenda for Sustainable Development, while ensuring leadership and ownership.
Responsibilities
* Represent the IYF Management team at all levels;
* When delegated, verifying and signing all acts adopted by the Executive Board, together with the SG;
* Assisting the SG in preparing important meetings/missions of the IYF;
* In the absence of the SG, the USG shall assume the functions of the SG;
* Communicate the decisions of IYF administration, commissions and senior management on behalf of the IYF; and
* Conduct correspondence for the IYF and send out notices of all events, conferences, and meetings at the international level.
(B) Strategic Management Support:
* Participates in the IYF’s highest-level corporate decision-making bodies, the Executive Board and the Senior Management Team, contributing to strategic directions for the organization as a whole;
* Leads and manages Executive-level staff and works collaboratively and collegiately across the IYF to achieve outcomes and results in line with IYF’s Internal Strategy and annual business plans;
* Shapes strategic thinking, including formulation of operations/management strategies, policies, and business processes/solutions in line with best practice;
* Provides strategic direction and support to all aspects of operations/management and business support services of IYF, including human resources, finance and administration, budget, procurement, legal affairs, information systems and technology (ICT), security, management consulting services;
* Identifies existing and emerging challenges and priorities in IYF’s operations/management system, analyses them, implements measures to improve effectiveness and efficiencies and pursues innovative solutions;
* Performs functions linked to staff separation, disciplinary measures and legal disputes as per IYF’s Regulations and Rules; and
* Builds relevant strategic partnerships with key stakeholders to carry out IYF’s mission and achieve results.
(C) Governance and Coordination Support:
* Prepare annual reports on the work of the IYF and such other documents, which may, from time to time, be required by the IYF administration;
* Act as chair for and at all meetings of the Executive Office. He/she shall prepare and distribute the agenda and other materials and keep the minutes of all meetings;
* Report annually, on behalf of the Executive Office, about the activities of the Federation and of its committees/divisions, Joint Committees and other bodies;
* To manage, devise, submit and monitor all budgets in their activity area, to ensure there are no negative variances.
Core Competencies
* Lead (Level-4) Leadership is the art of motivating a group of people to act as a team towards achieving a common goal.
* Design (Level-4) Ability to recognise what changes are required and create a path for improvement using existing knowledge, problem-solving skills, creativity and original ways of working.
* Empower (Level-4) Empowerment is a practice of giving team members skills, authority, opportunity and motivation so that they can take initiative and make decisions to solve problems and improve performance.
* Mobilize (Level-4) Ability to identify resources and activities that individuals and organizations will undertake to support the IYF’s strategic goals and objectives. Engage and influence appropriate donors by building win-win relationships.
* Inspire (Level-4) Inspiration and lead by example is about energizing and creating a sense of direction and purpose in others, unlocking motivation and momentum for positive change.
Experience
* Substantive experience and results preferred at the international or multi-cultural level, including experience in development, communications, international relations, sport, empowerment, or relevant field.
* Excellent knowledge of international norms and standards is essential.
Language
Fluency in English with superior drafting skills is essential; knowledge of another language will be considered an asset.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Seniority level
* Seniority levelExecutive
Employment typeJob function
* Job functionBusiness Development and Sales
* IndustriesInternational Affairs
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